What is a Calendar in a Scheduling System?

Calendar in Noterro is a central feature where most Administrators and Practitioners manage their daily operations. It provides a comprehensive view and management capabilities for appointments, classes, breaks, and waitlists. The calendar is designed to streamline scheduling and ensure efficient time management within the clinic.

How does a Calendar Help Manage Appointments?

A calendar helps in managing appointments by:

• Visual Organization: Providing a clear visual layout of scheduled activities.
• Time Management: Allowing users to allocate time slots for tasks and appointments.
• Reminders: Sending notifications and reminders for upcoming events.
• Coordination: Facilitating the synchronization of multiple schedules among team members or departments.

Key Features of the Calendar within Noterro

1. Appointment Management:
   • Schedule, view, and manage patient appointments.
   • Easily reschedule or cancel appointments as needed.
2. Class Scheduling:
   • Organize and manage classes or group sessions.
   • Track participant attendance and manage class rosters.
3. Breaks and Availability:
   • Set and manage breaks to ensure practitioners have adequate rest periods.
   • Define and update practitioner availability for online bookings.
4. Waitlists:
   • Manage waitlists for fully booked services.
   • Notify patients when a slot becomes available.
5. Calendar Filters:
   • Apply various filters to focus on specific time ranges or practitioners.
   • View calendars by location for clinics with multiple branches.
6. Recurring Events:
   • Set up recurring appointments or availability to save time on repetitive scheduling tasks.

What are the Benefits of Using a Calendar?

• Centralized Scheduling:
  • Provides a single view for all scheduling needs, making it easier to manage appointments and classes.
• Improved Efficiency:
  • Streamlines the booking process, reducing administrative workload and minimizing scheduling conflicts.
• Enhanced Patient Experience:
  • Allows for better management of Patient appointments and waitlists, leading to improved Patient satisfaction.
• Flexibility:
  • Offers customizable options for availability, recurring events, and location-specific scheduling.

Clinics can manage their schedules effectively, optimize practitioner time, and enhance overall operations.